Zoom: Frequently Asked Questions

< Instructors   |   Zoom: Frequently Asked Questions

Starting your Zoom meeting from web login

Starting a scheduled meeting in Zoom *Best practice*:

  • Log in to Zoom by visiting and clicking Sign in with your Academy email and password.
  • Click on Meetings
  • You will see a list of your upcoming scheduled meetings by date
  • Click the Start button located to the right of the meeting listing

Watch the Zoom tutorial (How to schedule a virtual class meeting in Zoom):

If you have never used Zoom before, you will be prompted to install the Zoom Desktop Client before launching the meeting. This is a quick and easy one-time installation. Zoom Desktop Client:

Starting your Zoom meeting from application

While our suggested best practice for starting your Zoom meetings is by logging in to Zoom via the web, you can also schedule/start meetings directly from the Zoom application. If you want to use your Zoom application, please make sure you are following the steps below.

  1. Download and open the Zoom desktop application: Zoom Desktop Client:
  2. Log in with your Academy email credentials
  3. If prompted to enter a domain, enter art
  4. Click on the Meetings icon at the top of the application window
  5. When you see your meeting list appear, click on the topic name of the meeting you wish to start
  6. Press the Start button
*IMPORTANT – You CAN NOT use the New Meeting button to start scheduled meetings. If you press the orange New Meeting button, it will put you in a randomly generated meeting ID or your PMI and you will NOT be in the same meeting room as your students.

The Zoom Interface

The Zoom Interface

1. Mute or unmute your microphone

2. Start or stop your video camera

3. Send invitations

4. See Participant list

5. Share your desktop

6. Chat in-meeting to everyone or an individual

7. Record a meeting

8. Leave the meeting

9. Reaction icons

10. Toggle between gallery or speaker view

11. Share a file in the meeting chat

Zoom's Minimum Bandwidth: Zooms’ minimum bandwidth requirement is 2.0 Mb/s (up/down)

Test your bandwidth with MLAB:

Spotlighting Video

You can spotlight a video during a Zoom meeting. Spotlight video is a best practice for demos, lectures, keynote speakers and sharing work done via your webcamera.

Spotlight video puts a user as the primary active speaker for all participants in the meeting and cloud recordings. This way, when another participant speaks or asks a question, their webcam doesn’t show over yours. You can spotlight your own camera or any participant’s camera. To spotlight, you need at least 3 participants in the meeting with their video on and can only be done by the host.  

Spotlight Video:

Spotlighting Videos

Breakout Rooms

Breakout Rooms

Breakout Rooms allow you to split your Zoom meeting in to separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time. Breakout room participants have full audio, video and screen share capabilities. Breakout rooms are a best practice for group exercises and collaborations.

Breakout Rooms:

Managing Participants

As host, you can use the Manage Participants button at the bottom of your Zoom window to view a list of attendees, spotlight video, put attendees on hold and more. From the host Manage Participants list, you can also lock the meeting and mute all participants. As host, it is a best practice to have your Manage Participants list open at all times.

Managing Participants

Chat and File Sharing

Chat and File Sharing

The in-meeting chat allows you to send typed messages to other users within a meeting. You can send a private message to an individual user or you can send a message to an entire group. You can also use the in-meeting chat to share files via the FILES button at the bottom of the chat window. To view and use the chat, click the Chat button from the Zoom menu bar at the bottom of your Zoom meeting window. It is a best practice to have the Chat open during meetings to communicate with students, share links and files.

In-Meeting chat:

Screen Sharing and Video Sharing

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. Screen share is a great option for demos, walk-throughs, video sharing and marking up student work.

  • The host and attendee can screen share by clicking the Share Screen icon located at the bottom of the Zoom window.
  • The host does not need to grant screen share access for another participant to share their screen.
  • To share video or content with audio, you must select the check box for share computer sound in the share screen option window before clicking Share Screen.

Sharing your screen:

Screen sharing and video sharing

Enabling and Disabling the Waiting Room

The Waiting Room feature allows the host to control when a participant joins the meeting. If you have the waiting room enabled, as the meeting host, you can admit attendees one by one. If you have the waiting room disabled any participant who clicks through your personal meeting link will join the meeting. Waiting room is a host preference.

Participants will see this screen when joining a meeting with Waiting Room enabled.


Enable/disable Waiting room for your Personal Meeting room (PMI):

  1. Sign in to your Zoom profile:
  2. Click Meetings
  3. Click the Personal Meeting Room tab
  4. Click Edit this Meeting
  5. Under Meeting Options, check Enable or Disable Waiting Room
  6. Click Save